HDR scholarship extension protocol
Scholarships managed by the ANU in general have a standard set of conditions to ensure equity across all schools within the College of Science (CoS) and College of Health & Medicine (CHM).
NB: It is important to check the conditions of award associated with your scholarship as they do vary slightly but the information below is a general guide.
ANU managed scholarships are advertised on the ANU Scholarship website, and include:
- Australian Government Research Training Program Scholarships (AGRTP)
- University Research Scholarships (URS)
- ANU PhD Scholarships (or similar named scholarships)
- External PhD Scholarships (these are linked to external agreements)
There are a few types of scholarship available:
- Full Stipend Scholarships - these will be equivalent or greater than the advertised ANU AGRTP rate.
- Top-Up or Supplementary Scholarships - these will vary in value and be no greater than 75% of the full stipend rate (they generally have no other conditions/allowances associated with them.)
- Tuition Fee Scholarships - these pay the tuition fees and vary in duration and allowances available.
The specific Conditions of Award (CoA) such as leave allowances are detailed in the CoA for the individual scholarship offered.
Most ANU managed scholarships have an extension period available - the table below outlines the details.
NB: All scholarships awarded prior to 01 October 2022 were automatically extended from 3 years to 3.5 years, so any extension detailed in the CoA has been automatically applied. Please contact your HDR Administrator if you have any questions.
| Scholarship Details | PhD (Full-time) * | MPhil (Full-time) * |
|---|---|---|
| Standard Duration | 3.5 years (to maximum 4 years) | 1.5 years (to maximum 2 years) |
| Extensions Available # | Up to 3 months - for extenuating circumstances (requires PVC-GR approval for scholarships paid from Central funds) | |
Up to 6 months - for eligible internship placements (3 months for placement <60 days and 6 months for placement >60 days) | ||
| 6 months - for indigenous candidates | ||
NB: * Part-time awards would be pro-rata.
NB: # Extensions to scholarship cannot exceed the maximum duration of 4 years (PhD) or 2 years (MPhil) FTE.
| Tuition Fee Scholarship Details | PhD (Full-time) | MPhil (Full-time) |
|---|---|---|
| HDR Fee Remission Merit Scholarship | 4 years - with 12-month extension (max 5 years) | 2 years - with 12-month extension (max 3 years) |
| HDR Fee Merit Scholarship | 3.5 years - with 6-month extension (max 4 years) | 1.5 years - with 6-month extension (max 2 years) |
| Research Training Program (RTP) Domestic Fee Offset Scholarship | 4 years - no extension required | 2 years - no extension required |
| Research Training Program (RTP) International Fee Offset Scholarship | 3.5 years - with 6-month extension (max 4 years) | 1.5 years - with 6-month extension (max 2 years) |
NB: *International, Onshore candidates requiring program extensions beyond 5 years will be required to pay the tuition extension fee ($3,000 or $4,000) per semester.
Process - for candidate
- Candidates should discuss the extension with their supervisory panel; and
- Ensure their milestone progress reports are up-to-date prior to submitting an application.
- ALL applications must include a detailed justification of why the extension is necessary and include a timeline outlining the agreed plan in place to ensure that submission within the extension period will be achieved.
- Candidates should submit the ‘Application for extension of scholarship’ eForm via ISIS MMD-HDR, attaching the justification and timeline at least one month before their current program end date.
Extensions will not be approved for candidates who are not making progress to the satisfaction of the delegated authority, and their candidature will be managed under the Research Awards Rule.